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CRM FOR AUSTRALIAN AIR CONDITIONING TEAMS

From an aircon clean to a repair. Keep every unit in view.

Organise split-system cleaning, air conditioning repairs and servicing with property details, equipment records, bookings and technician reports in one place.

  • Split-system cleaning
  • Aircon repairs
  • Ducted servicing
  • Maintenance visits
Apply for early access Watch the job lifecycle
Air conditioning technician on a split-system clean job
Built for air conditioning teams

Every split-system clean starts with a call and ends with an invoice. Everything in between belongs in one place.

Chermside, QLD · Two indoor units · equipment details · before-and-after photos

  1. 01 Know the property and equipmentKeep the site, unit locations and equipment information linked to the work, rather than scattered through messages.
  2. 02 Make each service visit consistentUse service-specific report questions and before-and-after photos for cleaning, servicing and fault observations.
  3. 03 Keep the next action visibleTrack repair quotes and follow-up tasks, and use configured workflows or campaigns for service reminders.
A practical air conditioning workflow

From “can you help?” to a completed job.

Configure the steps around how your team already works.

  1. 01

    Capture the request

    Record whether the customer needs cleaning, servicing or a repair.

  2. 02

    Confirm the units

    Collect property, equipment and access details before quoting.

  3. 03

    Book the visit

    Agree a booking window and assign the technician with the unit context.

  4. 04

    Report and follow up

    Save service observations and photos, invoice the work and record the next action.

REAL WORK. PRACTICAL USE CASES.

How air conditioning teams
can use the CRM.

Start with the situation. See the features you can use, what to configure and how the work moves through your team.

01

Cleaning & addons

Two split systems. One clear cleaning quote.

The customer wants multiple units cleaned with an outdoor-unit addon. The team needs the unit count and service address to prepare the scope.

What to capture
  • Indoor unit count
  • Outdoor-unit addon
  • Postcode and unit access
CRM FEATURES TO USE

How to set it up

  1. 1
    Form Builder

    Ask about the units

    Use the cleaning form to collect unit count, service location and the requested optional clean.

  2. 2
    Dynamic service catalogue

    Configure quantity pricing

    Set the split-system sub-service, per-unit rate and eligible outdoor-unit addon for each service area.

  3. 3
    Quote preparation

    Prepare the quote

    Calculate from the configured quantity and addon rules, then review the scope before sending and booking.

WHAT THIS HELPS YOUR TEAM DOThe quote and booking describe the same units and extras.

Customer form → reviewed quote → cleaning visit

See the illustrated step
02

Repairs & equipment

A repair enquiry starts with an assessment, not a guessed scope.

A customer reports an aircon fault. Equipment details and technician observations need to inform any repair quote.

What to capture
  • Reported symptoms
  • Unit and property details
  • Access arrangements
CRM FEATURES TO USE

How to set it up

  1. 1
    Properties & site contacts

    Keep the unit context

    Link the property and equipment where enabled, with reported symptoms and unit-access notes.

  2. 2
    Bookings & team assignment

    Book an assessment

    Confirm availability and assign the technician with the customer and equipment information.

  3. 3
    Service reports & photos

    Quote from the findings

    Save the assessment observations and photos, then prepare a reviewed repair scope for customer approval.

WHAT THIS HELPS YOUR TEAM DOThe repair decision is linked to the assessed unit and visit.

Reported fault → assessment → repair quote

See the illustrated step
03

Follow-up & growth

A completed clean can lead to an agreed seasonal follow-up.

The visit is finished. Your office wants to collect feedback and invite eligible customers to discuss their next service.

What to capture
  • Completed service
  • Contact preferences
  • Campaign source
CRM FEATURES TO USE

How to set it up

  1. 1
    Service reports & photos

    Retain the service outcome

    Save the cleaning report and before-and-after photos with the property and job.

  2. 2
    Built-in customer campaigns

    Choose the follow-up

    Configure an approved customer campaign. AI voice feedback is a preview subject to rollout, purpose and consent.

  3. 3
    Campaign cost tracking

    Review acquisition results

    Connect Google or Meta reporting and compare imported spend with enquiries and booked leads over complete sync dates.

WHAT THIS HELPS YOUR TEAM DOThe office can connect service follow-up with campaign outcomes.

Service report → feedback / campaign → next enquiry

See the illustrated step

WHAT YOU CAN USE IN BETAHUB

The features behind
the workflow.

Connect the capabilities your business needs. Expand a feature to see what you configure, or jump into its illustrated workflow.

  1. 01 / GET THE CONTEXT

    Capture the right enquiry

    Know what is needed, where the work is and who should respond.

    Form Builder

    Branded forms with mapped lead fields and conditional questions.

    What to configure

    Choose a form type, map the fields and add the questions each service needs.

    Explore this feature
    Incoming calls

    Voice Centre, caller context and communication history.

    What to configure

    Connect your Agency number, configure human routing and assign the team that handles enquiries.

    Explore this feature
    Postcode service areas

    Postcodes, suburbs, exclusions and geographic service pricing.

    What to configure

    Define your covered postcodes and exclusions, then link the applicable services and rates.

    Explore this feature
  2. 02 / KEEP IT MOVING

    Turn scope into a decision

    Prepare the quote and make the next action visible.

    Dynamic service catalogue

    Services, sub-services, quantities and optional addons.

    What to configure

    Create the service hierarchy, eligible extras and quantity rules for your business.

    Explore this feature
    Quote preparation

    Configured pricing and itemised quotes with saved job context.

    What to configure

    Set your rates and area rules. Review the prepared scope and amount before sending.

    Explore this feature
    Stages & automation

    Lead stages, next actions and configured email, SMS or task workflows.

    What to configure

    Define stage triggers, conditions, recipients and templates, including when to stop following up.

    Explore this feature
    AI follow-up & voice feedbackControlled rollout preview

    Illustrated agent conversations for quotes and after-service feedback.

    What to configure

    For an authorised rollout, configure the agent, approved purpose, consent and calling provider.

    Explore this feature
  3. 03 / DO THE WORK

    Give the team a useful handover

    Carry the agreed service and site details into the visit.

    Bookings & team assignment

    Booking windows, technicians and service-address handovers.

    What to configure

    Confirm team availability and assign the visit with scope, customer and access notes.

    Explore this feature
    Properties & site contacts

    Separate customer, property, access contact and equipment context.

    What to configure

    Link the property and equipment where enabled, and identify the approval and site-access contacts.

    Explore this feature
    Service reports & photos

    Configurable visit questions, observations and completion photos.

    What to configure

    Choose a service-report template and agree which observations and photos the team should collect.

    Explore this feature
  4. 04 / SEE THE OUTCOME

    Close the loop. Plan the next job.

    Connect accounts, customer follow-up and acquisition reporting.

    Invoices & Xero

    Job-linked invoices and configured accounting synchronisation.

    What to configure

    Authorise the Xero organisation, review account and tax mappings, and check sync outcomes.

    Explore this feature
    Built-in customer campaigns

    Customer email and SMS campaigns for agreed follow-up.

    What to configure

    Choose an eligible audience, message template, channel and sending window.

    Explore this feature
    Campaign cost tracking

    Lead sources, booked outcomes and imported Google/Meta spend.

    What to configure

    Connect the advertising account and sync the reporting dates. Compare spend within its currency.

    Explore this feature
    Connected record history

    Trace the enquiry, conversation, quote, booking, report and invoice.

    What to configure

    Keep records linked to the same customer and job so the next person can see the context.

    Explore this feature

Availability depends on your plan, Agency setup and provider connections. AI voice examples are controlled-rollout previews; live AI calling is not generally available on this deployment.

WATCH THE WORK CONNECT

Your services.
A CRM that joins the dots.

Explore an illustrated air conditioning journey. Choose a step, or play the workflow from enquiry to follow-up.

BBetaHub / Air conditioningIllustrative preview

Requires your configuration

Forms & incoming calls

01 / 10
Branded enquiry formForm Builder
Requested serviceSplit-system clean
How many indoor units?2 split-system units
Service locationChermside, QLD · 4032
Enquiry captured → Lead created
Incoming enquiryCaller context and notes in the same CRM
Voice Centre
HOW THE WORK CONNECTS

Capture enquiry → create lead → assign the next action

A page-specific form or incoming call captures the enquiry, customer and requested work. Conditional fields collect the details this service needs.

Illustrated product walkthrough with fictional sample data. Features depend on your plan, Agency setup and provider connections. Playback does not send messages, place calls, create quotes or bookings, or connect to Xero.

A FEW PRACTICAL ANSWERS

Before you get started.

Choose a workflow that fits the work you actually do.

Can we manage aircon cleaning and repair in the same CRM?

Yes. Configure separate services and report templates for cleaning, servicing and repair work. Property and equipment context helps your team see which units were booked and what was recorded at the visit. Availability of property and equipment features depends on your Agency setup.

Is BetaHub for a trade business or for homeowners booking a tradie?

BetaHub is CRM and job-management software for the business running the work. These pages show how trade and service teams can organise their own enquiries, quotes, bookings, reports and invoices.

Can we keep our existing services and process?

You can configure service types, enquiry forms, quote stages, workflow rules and service-report templates. Explore the CRM features and setup guides for examples. During onboarding, review your process with the team and confirm the fields and features you need.

What needs to be configured?

Feature availability depends on your plan and Agency configuration. Voice, SMS, campaigns and Xero require the relevant provider setup; usage allowances and charges are explained in the plans and usage allowances. Property and equipment features are enabled according to your Agency setup.

How do we get started?

Apply through the early-access form with your business type, team size and main operational issue. The onboarding conversation can then focus on your trade and the workflow you want to improve.

Apply for early access

Your business. Your next step.

See how BetaHub fits your air conditioning business.

Tell us what you do and where the admin gets in the way. Start there.

Apply for early access View plans and usage